Angel Pavilion Hall Hire Terms & Conditions

Angel Pavilion Ltd (“the Premises”)

Terms and Conditions of Hire (Updated 2025)

 

1. Definitions

• Hirer: The individual named on the Hire Form. If an organisation is listed, both the signatory and the organisation are jointly responsible.
   

• Premises: Angel Pavilion, Broomfield, Chelmsford, CM1 7AH.
   

• Facility Manager: Mahira Merchant or her nominated representative. Contact: 0759 300 4000 | events@angelpavilion.co.uk
   

• Period of Hire: The dates/times agreed in the signed Hire Form.
   

2. Use of Premises

• Hire applies to the hall space only, not the café. The connecting door to toilets must be monitored by the hirer during hire.
   

• Maximum capacity: 60 people.
   

• The Premises must not be sub-let, used unlawfully, or for purposes other than those agreed.
   

3. Responsibility of the Hirer

• Supervise the Premises and guests at all times, including car parking arrangements.
   

• Ensure orderly admission, conduct, and departure of guests.
   

• Maintain good order, decency, and safety.
   

• Leave the Premises clean and tidy. The Facility Manager may deduct costs from the security deposit if left in poor condition.
   

• Supervise all children and vulnerable adults appropriately.
   

4. Damage, Liability & Insurance

• The Hirer is responsible for all damage, loss, or theft during hire. Costs will be deducted from the deposit or invoiced separately if higher.
   

• The Hirer indemnifies the Premises against claims arising from injury, loss, or damage during hire, unless caused by the Premises’ negligence.
   

• Hirers organising public events or bringing external contractors/entertainment may be required to provide proof of Public Liability Insurance.
   

5. Restrictions

• No alcohol unless agreed in writing and licensed via a Temporary Event Notice. Breach = immediate cancellation without refund.
   

• No smoking inside the building.
   

• No animals except assistance dogs (unless prior consent).
   

• No fireworks, explosives, or pyrotechnics.
   

• No drugs.
   

• No alterations, fixings, or decorations without consent.
   

• Only permitted electrical equipment may be used (prior written consent may be required).
   

6. Payment & Deposits

• £100 refundable deposit required on booking.
   

• Full hire fee payable no later than 8 weeks before the event.
   

• Refunds/cancellations as set out in the Hire Form.
   

• Bookings are not confirmed until both deposit and hire fee are received.
   

7. Venue Cancellation

• The Premises may cancel the hire at any time. All monies paid will be refunded, but no further compensation is payable.
   

8. Safety & Emergencies

• Fire exits must remain unlocked and unobstructed.
   

• Fire safety point: by the children’s play area on the hard standing at the front of the building.
   

• Closest alarm to be triggered in case of fire. Extinguishers may only be used if safe to do so.
   

• The Hirer must comply with all current Fire Safety Regulations.
   

9. Termination of Hire

• If the Hirer breaches these Terms, the Facility Manager may suspend or terminate the event immediately. Guests may be required to vacate without refund.
   

10. Miscellaneous

• Parking: Hirer must ensure vehicles do not obstruct the highway or neighbours. No overnight parking permitted.
   

• The Premises is not liable for failure of utilities, breakdowns, or events beyond its control.
   

• Any posters/advertising must be approved at booking stage.
   

• All equipment brought by the Hirer is at their own risk.
   

Declaration

By signing the Hire Form, the Hirer agrees to these Terms and Conditions.